HUMAN RESOURCES ASSISTANT
US Air Force Special Operations Command US Air Force Special Operations Command Hurlburt Field, FL Hurlburt Field, FL $17.
33 - $20.
00 an hour $17.
33 - $20.
00 an hour 3 days ago 3 days ago 3 days ago Duties This is a developmental position.
The incumbent will perform the duties of the below Human Resources Assistant, within his/her skill level and ability.
Upon satisfactory completion of required training and experience requirement, and with supervisory recommendation, the incumbent will be noncompetitively promoted to the target grade (NF-03).
Serves as an authoritative source of information on procedural and regulatory requirements pertaining to HR personnel matters.
Provides guidance and informational resources to supervisors and employees.
Explains employee rights and responsibilities.
Receives and reviews personnel action requests and supporting documents for validity and completion.
Conducts strategic recruitment discussions to advise on recruitment strategies.
Advises on permanent and/or temporary placement actions.
Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
Formulates position qualifications for job announcement postings.
Creates and releases job opportunity announcements.
Generates applicant lists for the issuing of hiring certificate(s).
Verifies applicant eligibilities; and makes qualification determinations of applicants.
Issues certificate of qualified applicants to selecting official for consideration.
Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
Extends job offers and initiates pre-employment process.
Completes assigned and applicable onboarding tasks/responsibilities.
Coordinates entrance on duty date once pre-employment requirements are favorably met.
Prepares for and conducts in-processing briefing.
Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.
Ensures personnel documents are placed into the official personnel file.
Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.
Tracks employee benefits eligibility window.
Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
Administers workers' compensation and unemployment compensation programs.
Maintains and locates position descriptions.
Reviews and verifies organizational structures provided by management.
Enters position descriptions into an automated library; and uploads supporting documents into its casefile.
Completes cursory reviews of previously classified position descriptions.
Responsible for the maintenance of the personnel data system.
Enters personnel data into the automated NAF personnel data system.
Completes applicant and position builds.
Codes personnel actions in accordance with applicable policies and procedures.
Processes personnel actions in accordance with applicable rules and procedures.
Generates personnel information reports.
Identifies and corrects discrepancies in personnel data.
Advises management on routine pay and leave administration actions.
Explains pay systems, differentials, hours of work, etc.
Sets pay in accordance with applicable laws, policy, and guidance.
Computes rates of pay increases (promotions, pay adjustments, step increases, etc.
) in accordance with statutory and regulatory requirements.
Monitors and processes within-grade increases in accordance with applicable guidelines.
May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
Computes service computation dates.
Answers inquiries concerning status of pending actions.
Maintains official employee personnel records and files.
Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.
May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
Establishes new record series as required and disposes of records according to records management directives.
May research and download forms and publications and post updates to directives.
Creates and edits user accounts in automated recruitment tool.
Performs other related duties as assigned.
If interested in applying for this position you may preview the online application:
https:
//apply.
usastaffing.
gov/ViewQuestionnaire/12226837 Requirements Conditions of Employment This position requires satisfactory completion of pre-employment checks in accordance with Air Force and DoD policy, and a Tier 3 background investigation with favorable results.
Qualifications Who May Apply:
Open to everyone.
Applicants will be categorized by preference(s) and/or priority consideration eligibilities.
An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/05/2023 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying
Experience:
Experience performing clerical work and providing customer service to internal and external customers; applying rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).
Education Some federal jobs allow you to substitute your education for the required experience in order to qualify.
This position does not allow for education substitution.
FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.
S.
education program.
It is your responsibility to provide such evidence when applying.
Additional information Individual must fully meet qualification/eligibility/background requirements for this position.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required.
Satisfactorily complete an employment verification (E-Verify) check.
A probationary period may be required.
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
Multiple positions may be filled from this job opportunity announcement.
And additional selections may also be made from this job opportunity announcement.
Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.
If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.
If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process.
If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.
,) for professional and personal references on your resume.
Benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Required documents may vary based on the eligibility you are claiming (i.
e.
, applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.
,).
The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE:
Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove another person's personal information before you submit your application.
You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:
59 PM (EST) on 12/05/2023 to receive consideration.
To begin, click Apply to access the online application.
You will need to be logged into your USAJobs account to apply.
If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package and submit the application.
You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application.
Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https:
//help.
usastaffing.
gov/Apply/index.
php?title=Applicant To verify or check the status of your application, log into your USAJobs account.
Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated.
For information on what each Application Status means, visit:
https:
//www.
usajobs.
gov/Help/how-to/application/status Agency contact information Hurlburt Field NAF HR Office Email email protected Address Hurlburt Field NAF HR 1 SOFSS/FSQN, 145 Letourneau Avenue, Suite 145 Hurlburt Field, FL 32544-5000 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Required documents may vary based on the eligibility you are claiming (i.
e.
, applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.
,).
The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE:
Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove another person's personal information before you submit your application.
You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Please see the Who May Apply section under the Qualifications section.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
33 - $20.
00 an hour $17.
33 - $20.
00 an hour 3 days ago 3 days ago 3 days ago Duties This is a developmental position.
The incumbent will perform the duties of the below Human Resources Assistant, within his/her skill level and ability.
Upon satisfactory completion of required training and experience requirement, and with supervisory recommendation, the incumbent will be noncompetitively promoted to the target grade (NF-03).
Serves as an authoritative source of information on procedural and regulatory requirements pertaining to HR personnel matters.
Provides guidance and informational resources to supervisors and employees.
Explains employee rights and responsibilities.
Receives and reviews personnel action requests and supporting documents for validity and completion.
Conducts strategic recruitment discussions to advise on recruitment strategies.
Advises on permanent and/or temporary placement actions.
Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
Formulates position qualifications for job announcement postings.
Creates and releases job opportunity announcements.
Generates applicant lists for the issuing of hiring certificate(s).
Verifies applicant eligibilities; and makes qualification determinations of applicants.
Issues certificate of qualified applicants to selecting official for consideration.
Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
Extends job offers and initiates pre-employment process.
Completes assigned and applicable onboarding tasks/responsibilities.
Coordinates entrance on duty date once pre-employment requirements are favorably met.
Prepares for and conducts in-processing briefing.
Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.
Ensures personnel documents are placed into the official personnel file.
Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.
Tracks employee benefits eligibility window.
Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
Administers workers' compensation and unemployment compensation programs.
Maintains and locates position descriptions.
Reviews and verifies organizational structures provided by management.
Enters position descriptions into an automated library; and uploads supporting documents into its casefile.
Completes cursory reviews of previously classified position descriptions.
Responsible for the maintenance of the personnel data system.
Enters personnel data into the automated NAF personnel data system.
Completes applicant and position builds.
Codes personnel actions in accordance with applicable policies and procedures.
Processes personnel actions in accordance with applicable rules and procedures.
Generates personnel information reports.
Identifies and corrects discrepancies in personnel data.
Advises management on routine pay and leave administration actions.
Explains pay systems, differentials, hours of work, etc.
Sets pay in accordance with applicable laws, policy, and guidance.
Computes rates of pay increases (promotions, pay adjustments, step increases, etc.
) in accordance with statutory and regulatory requirements.
Monitors and processes within-grade increases in accordance with applicable guidelines.
May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
Computes service computation dates.
Answers inquiries concerning status of pending actions.
Maintains official employee personnel records and files.
Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.
May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
Establishes new record series as required and disposes of records according to records management directives.
May research and download forms and publications and post updates to directives.
Creates and edits user accounts in automated recruitment tool.
Performs other related duties as assigned.
If interested in applying for this position you may preview the online application:
https:
//apply.
usastaffing.
gov/ViewQuestionnaire/12226837 Requirements Conditions of Employment This position requires satisfactory completion of pre-employment checks in accordance with Air Force and DoD policy, and a Tier 3 background investigation with favorable results.
Qualifications Who May Apply:
Open to everyone.
Applicants will be categorized by preference(s) and/or priority consideration eligibilities.
An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/05/2023 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying
Experience:
Experience performing clerical work and providing customer service to internal and external customers; applying rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).
Education Some federal jobs allow you to substitute your education for the required experience in order to qualify.
This position does not allow for education substitution.
FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.
S.
education program.
It is your responsibility to provide such evidence when applying.
Additional information Individual must fully meet qualification/eligibility/background requirements for this position.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required.
Satisfactorily complete an employment verification (E-Verify) check.
A probationary period may be required.
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
Multiple positions may be filled from this job opportunity announcement.
And additional selections may also be made from this job opportunity announcement.
Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.
If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.
If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process.
If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.
,) for professional and personal references on your resume.
Benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Required documents may vary based on the eligibility you are claiming (i.
e.
, applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.
,).
The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE:
Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove another person's personal information before you submit your application.
You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:
59 PM (EST) on 12/05/2023 to receive consideration.
To begin, click Apply to access the online application.
You will need to be logged into your USAJobs account to apply.
If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package and submit the application.
You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application.
Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https:
//help.
usastaffing.
gov/Apply/index.
php?title=Applicant To verify or check the status of your application, log into your USAJobs account.
Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated.
For information on what each Application Status means, visit:
https:
//www.
usajobs.
gov/Help/how-to/application/status Agency contact information Hurlburt Field NAF HR Office Email email protected Address Hurlburt Field NAF HR 1 SOFSS/FSQN, 145 Letourneau Avenue, Suite 145 Hurlburt Field, FL 32544-5000 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Required documents may vary based on the eligibility you are claiming (i.
e.
, applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.
,).
The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE:
Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove another person's personal information before you submit your application.
You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Please see the Who May Apply section under the Qualifications section.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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